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Personal Assistant

NHS TCS 2019: Band 5

Main area
NHS TCS 2019: Band 5
37.5 hours per week
Job ref
Chancellor Court
£24,214 per annum
22/10/2019 23:59

Health Education England is committed to recruiting the best person for the job, based solely on their ability and individual merit as measured against the criteria for the role; through a process that is fair, open, consistent and free from discrimination. Health Education England supports the values and pledges of the NHS Constitution. 

We are committed to being a diverse and an inclusive employer and will build a culture where all employees are valued, respected and acknowledged. We strive to ensure that no individual receives less favourable treatment on the grounds of their gender identity, sexual orientation, disability, religion or belief, colour, race, ethnicity, national origin, age, pregnancy and maternity, marital or civil partnership status, transgender status, HIV status, social background, trade union membership or non-membership and is placed at a disadvantage by requirements or conditions that cannot be shown to be justifiable.  

HEE have policies and procedures in place to ensure that all applicants and employees are treated fairly and consistently.  We are proud to showcase our Disability Confident Employer accreditation, being an Inclusive Employer, a Stonewall Diversity Champion, our bronze award from the Defence Recognition Scheme, and we are delighted to support Apprenticeships and Tommy’s pregnancy at work scheme.

Health Education England (HEE) exists for one reason only: to support the delivery of excellent healthcare and health improvement to the patients and public of England by ensuring that the workforce of today and tomorrow has the right numbers, skills, values and behaviours, at the right time and in the right place.

What will you be doing?

An exciting opportunity has arisen for a Personal Assistant to provide comprehensive administrative support to our Postgraduate Dean and Director of Workforce Transformation, alongside providing support to other senior managers in the organisation as required.   

What do you need?

The successful applicant will be required to provide a high-level, professional secretarial administrative and clerical support service, including producing briefings, reports, leading on administering and organising programmes of meetings and undertaking accurate minute taking, alongside managing travel and accommodation arrangements.

They will need experience on managing busy diaries and ensuring the Senior individuals are fully equipped with all briefing and information prior to Chairing or attending meetings. In addition there will be the requirement to undertake specific discreet projects at the direction of the Postgraduate Dean, Director or another senior manager. These projects will need to be undertaken with minimal supervision, whilst adhering to strict deadlines amongst a high level workload.   

A key driver of the role is to create and maintain effective working relationships at all levels, including Health Education England, the wider NHS and non NHS organisations across the whole Thames Valley health community, locally and nationally.  Therefore the successful candidate will have excellent interpersonal and communication skills (both written and verbal) and the ability to engage with stakeholders at all levels, both internal and external.

 In addition, they must possess excellent organisational skills, the ability to prioritise workload and multi-task a variety of demands on their time. There will also be a requirement to support and deputise for other members of the administrative team, including other PAs. 

Previous experience as a Personal Assistant to a Director or equivalent level is essential, preferably within the NHS. 

Interviews will be held at HEE Thames Valley’s offices on the Oxford Business Park. This is where the position is based, but there will be a requirement for occasional travel to other locations within the Thames Valley as part of the role.

What benefits do we offer?

As an employee of HEE we are interested in your overall health, and future, and it’s important that we value and reward the excellent work you do! Some of our benefits include:

  • Lease Car Scheme
  • Cycle Scheme
  • Eye Care Vouchers
  • Health Service Discounts
  • 27 days annual leave rising with length of service
  • Flexible benefits to support your wellbeing
  • Competitive NHS Pension Scheme

And a lot more!

If you would like to advance your career in a progressive and supportive environment please apply now.

Applicants will commence at the bottom of Band 5 with a full time starting salary of
£24,214, with pay step increases as details below:
3 years: £26,220
5 years: £27,260
6 years: £28,358
7 years: £30,112

The closing date for this vacancy is 22 October 2019 and an interview date is to be confirmed.

Committed to being an Inclusive EmployerApprenticeships logoStonewall equality policy. Equality and justice for lesbians, gay men, bisexual and trans people.Defence Employer Recognition Scheme (ERS) - BronzeDisability confident employer

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Further details / informal visits contact

Ruth Crawley, Business & Education Manager -

Juliet Anderson, Associate Director Transformation -